Condition Reports.
Digital. Anywhere.
Documentr replaces analog condition reports with an intuitive tablet app with stylus support. Annotate damage directly on high-resolution images — offline-capable, GDPR-compliant, professional-grade.
From Paper to Pixel
Why cultural heritage needs digital condition reports
✕Analog
- Handwritten reports — hard to read, not searchable
- Photos managed separately — no direct association
- No standardized damage recording
- Paper gets lost, gets damaged
- No comparison between conditions possible
✓Digital with Documentr
- Draw damage directly on artwork images
- All data in one place — searchable & exportable
- Configurable damage types & severity levels
- Immutable after finalization — full audit trail
- Automatic before-after comparison
Digital Condition Reports
Professional condition documentation for cultural heritage — on the tablet, in storage, on the go
Condition Reporting on the Tablet
Draw damage directly on high-resolution artwork images — with Apple Pencil and pressure-sensitive stylus. Configurable damage types, severity levels, detail photos and complete status workflow.
Collection Management
Artwork database with complete condition history — title, artist, inventory number, medium, dimensions and status tracking.
Why Documentr?
The advantages that make the difference
Draw Instead of Describe
Mark damage directly on high-res artwork images — with stylus and pressure sensitivity instead of cumbersome text descriptions.
Offline-First
Works completely without internet. Museum basements, storage, transport vehicles — usable everywhere. Syncs automatically when online.
Spectrum 5.0
Data model aligned with the international museum standard — compatible with existing collection management systems.
GDPR & EU Hosting
Self-hosted auth, data on EU servers in Germany. No US cloud dependency.
Seamless Condition Tracking
Automatic condition reports at every handoff point — from outgoing inspection to return.
Legally Secure Archiving
Finalized reports are archived as signed PDFs — with SHA-256 integrity verification. Professional plan includes qualified digital signatures (eIDAS-compliant).
What Our Users Say
Institutions and collections already working with Documentr
Since we started using Documentr, the quality of our condition documentation has fundamentally improved. Direct annotation on artwork images saves us time every day and reduces interpretation errors.
The offline capability is a game-changer. We document in storage completely without internet — and everything syncs automatically once we're back in the office.
As a private collection, GDPR compliance was especially important to us. The EU hosting solution and self-hosted auth approach convinced us. Finally a solution without US cloud dependency.
Ready to digitize your condition reports?
Start your 14-day free trial now — no credit card required.
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