Condition Reports.
Digital. Anywhere.
Documentr replaces analog condition reports with an intuitive tablet app with stylus support. Annotate damage directly on high-resolution images – offline-capable, GDPR-compliant, professional-grade.
From Paper to Pixel
Why cultural heritage needs digital condition reports
Analog
- Handwritten reports – hard to read, not searchable
- Photos managed separately – no direct association
- No standardized damage recording
- Paper gets lost, gets damaged
- No comparison between conditions possible
Digital with Documentr
- Draw damage directly on artwork images
- All data in one place – searchable & exportable
- Configurable damage types & severity levels
- Immutable after finalization – full audit trail
- Automatic before-after comparison
Digital Condition Reports
Mapping on the iPad – collection, forms, PDF export, and team in the web app. Offline-capable, hosted in the EU.
Condition reporting on the tablet
Draw damage directly on high-resolution artwork images with Apple Pencil. Configurable damage and report types, layers, detail photos, and a status workflow through finalization.
Collection management
Artwork database with condition history – title, artist, inventory number, medium, dimensions, and status. Start reports directly from the object.
Why Documentr?
What sets Documentr apart
Draw, don't describe
Mark damage on the artwork image.
Offline-First
Works completely without internet. Museum basements, storage, transport vehicles – usable everywhere. Syncs automatically when online.
Spectrum 5.0
Data model aligned with Spectrum 5.0 – for museum condition checking and loans.
GDPR & EU Hosting
Self-hosted auth, data on EU servers in Germany. No US cloud dependency.
Complete Condition Tracking
A condition report at every handoff – from outgoing inspection to return.
Legally Secure Archiving
Finalized reports are archived as signed PDFs – with SHA-256 integrity verification. Qualified digital signatures (eIDAS) are planned for higher packages.
Ready to digitize your condition reports?
Start your 14-day free trial now – no credit card required.
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